A police maalkhana holds property and evidence connected to active investigations and court processes. Every item needs a reliable record: what it is, where it is stored, when it moved, and who handled it.
Vinkura built e-Maalkhana to make that record digital, structured, and easier to maintain. The system gives station teams a practical workflow for managing seized property from entry through later movement or release.
- 1st
- Digital maalkhana in Bareilly district Amar Ujala
- 1
- Launch station: Mirganj Amar Ujala
Challenge
Paper registers are difficult to search, update, and reconcile with physical storage. As records grow, even a routine status check can require time-consuming manual work, and handovers depend heavily on local knowledge.
Evidence management needs more than a spreadsheet. It requires consistent item records, controlled updates, and a history that can be reviewed when an investigation or court process demands it.
What we built
e-Maalkhana creates a structured digital record for seized property and evidence. Station teams can record item details, storage information, case references, and authorised movements through a single operational workflow.
The interface is designed for day-to-day station use, helping personnel find records quickly and maintain an intelligible history as responsibility moves between officers or stages of a case.
In the field
At Mirganj police station, personnel can locate an item record by its operational references, verify the expected physical position, and record a handoff when it occurs. The next officer and the supervisor see the same chain instead of inheriting separate notes.
That makes routine retrieval, inspection, forensic movement, court production, release, and disposal parts of one lifecycle rather than disconnected register entries.
Why it is different
We built e-Maalkhana around evidence custody, not generic inventory. Roles govern who may move or update an item, every authorised transition extends the audit trail, and the physical label resolves to the current institutional record.
Sovereign and on-prem options keep sensitive case and evidence data under agency control, including in station environments where internet access is restricted or unreliable.
Impact
At Mirganj, the launch established Bareilly district’s first e-Maalkhana, as reported by Amar Ujala. Digitisation makes property records easier to retrieve, review, and hand over, and gives supervisors a clearer basis for routine checks.
Most importantly, e-Maalkhana turns evidence administration into a consistent institutional process. That supports stronger accountability and reduces dependence on fragile, person-specific record keeping.
Further reading
News & media
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